Activate your account - Terms of use

TERMS OF USE OF ONLINE FUNDING APPLICATION SITE

This page together with the documents referred to on it tells you the terms of use on which you may make use of the "Funding Application" pages of the Glasgow Clyde College website https://funding.glasgowclyde.ac.uk/ ("our site"), whether as a guest or a registered user. Please read these terms of use carefully before you start to use this site for completion of the forms to apply for funding from Glasgow Clyde College.

You may only use our site and the online funding application forms by accepting the terms of use below. Your formal acceptance of these terms and subsequent use of our site, indicates that you accept these terms of use and that you agree to abide by them. If you do not agree to these terms of use, you may not use our site and a paper based application form can be emailed to you if you can email Student Funding Team at funding@glasgowclyde.ac.uk

You must not misuse our site by knowingly introducing viruses of any sort or other material which is malicious or technologically harmful. You must not attempt to gain unauthorized access to our site, the server on which our site is stored or any server, computer or database connected to our site.

Access to our site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our site without notice. We will not be liable if for any reason our site is unavailable at any time or for any period. From time to time, we may restrict access to some parts of our site, or our entire site, to users who have registered with us. When you choose a username and password you must treat such information as confidential, and you must not disclose it to any third party. We have the right to disable any username or password at any time, if in our opinion you have failed to comply with any of the provisions of these terms of use.

Where our site contains links to other sites and resources provided by third parties, these links are provided for your information only. We have no control over the contents of those sites or resources, and accept no responsibility for them or for any loss or damage that may arise from your use of them.

If you have any concerns about material which appears on our site, please contact web services team at funding@glasgowclyde.ac.uk

To complete your online funding application form you must accept these terms of use.

Privacy Notice

Glasgow Clyde College is committed to protecting the privacy of our students. Under the General Data Protection Regulation (GDPR), individuals have a number of privacy rights:

the right to be informed (understanding how your data will be used);
the right of access (accessing the personal data we hold on you);
the right to rectification (updating inaccurate or incomplete personal data we hold on you);
the right to erasure (delete your personal data under certain circumstances);
the right to restrict processing (limit how your data is used under certain circumstances);
the right to data portability (move your personal data across different services);
the right to object (stop your data from being processed); and
rights in relation to automated decision making and profiling.

Further details about your privacy rights can be found on the Information Commissioner’s Office website here. The following information outlines how we will responsibly manage and process the data you provide as part of your online Funding Application. The Data Controller – the person or organisation that determines the purposes for which and the manner in which any personal data are to be processed - is Glasgow Clyde College (‘the College’), Cardonald Campus, 690 Mosspark Drive, Glasgow, G52 3AY. To process your online Funding Application, the College only requests the minimum amount of data needed for this purpose. You are contractually bound to provide your information to the College for the purpose of applying for financial support during the Academic Session 2018/19.Where special category sensitive data, for example information about a disability or about your children is requested, the data will be processed lawfully to carry out obligations under social protection law or specific informed consent will be sought, respectively.

Why we collect your information:

To process applications for and, where an award is made, provide financial support to students through Student Support Funds on behalf of the Scottish Funding Council (SFC), Skills Development Scotland (SDS) and the Student Awards Agency for Scotland (SAAS) (‘our Funder’s’), including financial support from our Bursary, Childcare and Discretionary funds. : www.sfc.ac.uk

www.saas.gov.uk;

To appropriately manage public funds through crime prevention, detection investigation and reporting and for the recovery of overpayments;
For audit purposes and compliance with our Funder’s policies;
For statistical analysis for reporting to our funders and monitoring and improving our services;
To investigate and respond to complaints and appeals.

What information do we collect?

The Student Funding department of the College collects the information you provide on the online Funding Application, with additional information requested and/or provided by you in a number of ways including paper and online formats, email, telephone and face-to-face enquiries. The categories of personal data provided by you for the purpose of your Funding Application are:

Personal information, for example your name, date of birth, address, email, phone number;
Financial details about your income and bank details for payment;
Special category sensitive data, for example details of any learning disability you have so that any additional support needs can be met; ethnicity and disability information for equal opportunities monitoring and reporting these statistics to our Funder’s;
UK residency details such as country of birth, nationality, residency, country you normally live in;
Previous education details such as institution, attendance dates, funding award;
Previous employment details such as name and address of employer, level of income;
Current and previous benefit claims;
Parent’s or Partner’s details, including name, address, marital status, income and employment details, details of other dependents;
Dependents’ details including name, date of birth, relationship to you, student award details.

In addition to this information, if you are applying for childcare support, you must print off the Childcare Mandate Form (once logged in to the Funding Application site) and ask your childcare provider to complete this before returning to the College.

How long do we keep your information?

If you receive funding through the European Structural Fund, we are required by law to hold your information until 2032;
For all other students, we keep your information for five academic sessions after you have left your course.

Will the College share my information with external organisations or individuals?

To meet its legal obligations and as part of its contract with you, the Student Funding department at the College is required to share the minimum amount of data provided by you in your application with a select number of organisations. The organisations we will share data with include:

Childcare provider (where you have applied for childcare support);
Our Funder’s (Scottish Funding Council; Student Awards Agency Scotland; Skills Development Scotland) for reporting and audit purposes.

At your request – where you give your specific and informed consent to share information using our Data Release Form - we can also share your information with other third parties, specifically your parent or partner. Similarly, at your request, we can provide information to the Department of Work & Pensions or Her Majesties Revenue and Customs (HMRC) to verify you are/are not in receipt of a College funding award.

What if my information changes?

It is your responsibility to keep your information with the college up to date. Failure to do so may result in the delayed or non-payment of funds. Contact the Student Funding department with any change of details that relate to your funding award at funding@glasgowclyde.ac.uk.

Website Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, remember settings for the next time you visit a website or to provide information to the owners of the website. Two cookies are essential for the operation of the Glasgow Clyde College Student Online Funding Application System.

Further details can be found here https://funding.glasgowclyde.ac.uk/CAMS/Information/DisplayInformation.aspx?info=cookies. When you log on to the website you must give consent to have these cookies placed on your computer to allow the online Funding site to work. The College does not use these cookies to gather any information about you or your computer. Alternatively, you can request a paper Application form if you can email Student Funding Team at funding@glasgowclyde.ac.uk

Further information

If you have any concerns about the College’s processing of your data or you would like to discuss your information rights in relation to the College, please contact our Data Protection Officer, Mairead Wood by email at mwood@glasgowclyde.ac.uk, by phone on 0141-272-0770 or by post at Cardonald Campus, 690 Mosspark Drive, Glasgow, G52 3AY.

If you have concerns about the College’s information rights practices, you can contact the Information Commissioner’s Office (ICO) using their website https://ico.org.uk/make-a-complaint/ or by phone on 0303-123-1113.

We regularly review our privacy notices and update these as necessary. Where a material change is anticipated in relation to the use of your personal data, we will update our privacy information and inform you of these changes before starting any new processing.